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Privacy Policy

Privacy Policy for the Belgian Incident Tracking System (BITS)

Effective Date: 28/05/2024

Introduction

BPREPARED is committed to protecting the privacy and security of individuals whose data is processed through the Belgian Incident Tracking System (BITS). This privacy policy comprehensively discloses how BITS accesses, collects, uses, and shares user data.

1. Information We Collect

BITS collects and processes the following types of personal and sensitive user data:

  • Personal Identification Information: Name, date of birth, gender, contact details (address, phone number, email).
  • Incident Details: Date, time, and location of the incident, nature of the incident, and circumstances surrounding the incident.
  • Emergency Contacts: Information about the individual’s emergency contacts, including names, relationships, and contact information.

2. How We Use the Information

The information collected by BITS is used for the following purposes:

  • Identification and Tracking: To accurately identify and track victims in the event of emergencies or disasters.
  • Medical Assistance: To provide necessary medical treatment and care during and after incidents.
  • Communication: To inform emergency contacts about the status and location of victims.
  • Reporting and Analysis: To generate reports and analyze data for improving emergency response strategies and preparedness.

3. Legal Basis for Processing

We process personal information based on the following legal grounds:

  • Consent: Where individuals have provided explicit consent for the processing of their personal data.
  • Legal Obligation: To comply with legal and regulatory requirements.
  • Vital Interests: To protect the vital interests of individuals during emergencies.
  • Public Task: To perform a task carried out in the public interest or in the exercise of official authority vested in the FOD VVVL.

4. Data Sharing and Disclosure

Personal information collected through BITS may be shared with:

  • Medical Professionals: To provide necessary medical treatment.
  • Emergency Services: Other emergency response teams and services involved in the incident.
  • Government Authorities: Regulatory and government bodies as required by law.
  • Third-Party Service Providers: Service providers who assist in operating BITS, under strict confidentiality agreements.

5. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, alteration, or destruction. These measures include:

  • Encryption: Data encryption during transmission and storage.
  • Access Controls: Restricting access to personal data to authorized personnel only.
  • Regular Audits: Conducting regular security audits and assessments.

6. Data Retention

Personal data collected through BITS is retained for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Once the data is no longer needed, it is securely deleted or anonymized.

7. Rights of Data Subjects

Individuals have the following rights regarding their personal data:

  • Access: The right to request access to their personal data.
  • Rectification: The right to request correction of inaccurate or incomplete data.
  • Erasure: The right to request deletion of their data under certain conditions.
  • Restriction: The right to request restriction of data processing under certain conditions.
  • Objection: The right to object to data processing based on specific grounds.
  • Data Portability: The right to request transfer of their data to another organization.

8. Contact Information

For any questions or concerns regarding this privacy policy or the processing of personal data, please contact:

Edwin van den Bemt
BPREPARED COO
Kapelsesteenweg 195 bus 1
B-2180 Antwerp

edwin.vandenbemt@bprepared.eu

9. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify individuals of any significant changes through appropriate channels.

Conclusion

BPREPARED is committed to protecting the privacy and security of all individuals whose data is processed through BITS. We adhere to strict data protection principles and practices to ensure the confidentiality, integrity, and availability of personal information.

Access the Privacy Policy

This privacy policy is available on our app’s store listing page on Google Play and within the BITS app itself. It is readable in a standard browser without any plug-ins or special handlers, and is available at the following active, publicly accessible, and non-geofenced URL: https://policy.bprepared.lu. This policy is non-editable to maintain its integrity.